Senior Administrative Assistant BMG Primary Care
Company: Banner Medical Group
Posted on: November 16, 2021
AZ East Admin-Region-Clinic
The future is full of possibilities. At Banner Health, we're
excited about what the future holds for health care. That's why
we're changing the industry to make the experience the best it can
be. Our team has come together with the common goal: Make health
care easier, so life can be better. The future of health care
starts here. If you're ready to change lives, we want to hear from
you. Apply today.
This is an exciting position for someone that would love to make
their personal stamp in this role. You will be working with a
highly collaborative team supporting Primary Care Sr. Leadership.
This role will allow you to use good judgement/initiative and think
quickly on our feet. If you excel at being a self-motivator, and
like to work independently, then this is the role for you. You will
be able to own a position that not many others will have
opportunity to have. By helping our Executive Team stay on target
administratively, you will be a key partner for this team by
Managing and organizing calendars, schedule meetings, pull data and
input into spreadsheets. Attend, arrange, and scribe meetings. Aide
in scheduling Provider Interviews.
Shift/Hours: Mon-Fri 8:00AM-5:00PM
At Banner Medical Group, you'll have the opportunity to perform a
critical role in the community where you practice. Banner Medical
Group provides both primary and specialty care throughout the
communities in which Banner Health operates. We do this in a
variety of settings - from smaller group practices like our Banner
Health Clinics in Loveland, Colo. and Torrington, Wyo., to large
multi-specialty Banner Health Centers in the metropolitan Phoenix
area. We currently have more than 1,000 physicians and more than
3,500 total employees in our group and are seeking others to
enhance our ability to deliver our nonprofit mission of providing
excellent patient care.
This position supports a Chief Executive Officer (CEO), Corporate
Senior Leadership Team (SLT) members, a senior director, or
member(s) of facility senior leadership teams by providing clerical
and administrative services and assistance, of moderate complexity,
requiring the use of judgment and discretion on a periodic basis.
This position may also support other SMT members or senior
directors as needed.
1. Handles a wide variety of situations and conflicts involving the
clerical and administrative function of the office, which often can
not be brought to the attention of the executive. This includes
summarizing the content of incoming materials, specially gathered
information, or meetings to assist their supervisor; coordinating
the new information with background office sources; and drawing
attention to important aspects or conflict.
2. Interprets request and helps implement action, as well as
decides whether the executive should be notified of important or
emergency matters, as needed. In the absence of their supervisor,
ensures that requests for action or information are relayed to the
appropriate staff member.
3. Coordinates, handles, and/or completes recurring projects or
one-time projects, as directed by supervisor.
4. Screens telephone calls and visitors, ascertaining who can be
redirected to subordinate management. Provides information to
callers, including key internal or external sources, which requires
comprehensive knowledge of organization policies, practices and
5. Maintains supervisor's calendar, regularly arranging meetings,
conferences, and appointments without clearance. Arranges hotel and
travel accommodations for frequent, extended trips.
6. Prepares special or one time reports, presentation materials,
summaries, or replies to inquiries, selecting relevant information
from a variety of sources. May assist in the research, analysis and
interpretation of data under the direction of management.
7. Performs a broad range of administrative support details on a
regular basis, requiring initiative and judgment to make
independent decisions for which probable errors may have moderate
effect on cost impacts on organizational outcomes.
8. May hire, train, conduct performance reviews, and direct the
workflow for the department staff. This includes completing
projects by assigning work to clerical staff and following-up on
9. This position primarily focuses on the operations of the office
of the system SMT (Sr. Mgmt Team) member, senior director, facility
CEO or large facility CNO to which this position reports.
Responsibilities extend across organizational lines, requiring
extensive interaction and involvement throughout the
system/facility, as well as the community. This position routinely
interacts with SMT, board members, physicians, patients, board
members, employees, the media, as well as business and community
High school diploma/GED or equivalent working knowledge. A strong
working knowledge of administrative/specialized business support
services as normally demonstrated through three to four years
administrative support experience at a progressively responsible
Must have written communication skills to edit and proofread
business correspondence and reports. Also requires the ability to
type accurately and efficiently from rough draft and machine
transcription or personal dictation, involving standard business
vocabulary, using common word processing programs. Must have the
ability to acquire and utilize a thorough knowledge of organization
policies, practices, and operations and oral communication skills
to perform routine administrative details, such as arranging
meetings, responding to non-routine inquires from telephone callers
or visitors, and gathering background information for sensitive or
confidential reports. Must have the ability to analyze routine
administrative details of limited complexity, such as resolving
minor scheduling conflicts, redirecting mail, etc. Must have
excellent oral, written, and interpersonal communication skills to
effectively interact with all levels of the organization. Must
possess the ability to convey a professional image, as well as,
effectively represent the organization as appropriate in its
relationship with external customers. Must have a working knowledge
of personal software packages to perform the administrative
functions described above.
Employees working at BUMG, BUMCT, or BUMCS in a Behavioral Health
clinical setting that serves children must possess an Arizona
Fingerprint Clearance Card at the time of hire and maintain the
card for the duration of their employment.
Additional related education and/or experience preferred.
Keywords: Banner Medical Group, Snowmass , Senior Administrative Assistant BMG Primary Care, Administration, Clerical , Mesa, Colorado
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